WHITE STARS
Staff Guide
🇬🇧 EN
🇩🇪 DE
🇪🇸 ES
Admin Panel — Staff Guide
Complete instructions for using the White Stars booking management system
whitestarstenerife.com/admin
👑 Admin (Owner)
Jonathan · Kathi
✓
Full access to all tabs
✓
Create/edit/delete bookings
✓
Manage bikes and units
✓
View revenue statistics
✓
Change any booking details
👤 Staff
WS
✓
View Calendar, Bookings, Customers, Locations
✓
Change booking status and payment
✓
Assign plates to bookings
✓
Generate invoices
✗
Cannot delete bookings or edit bike catalog
1. Accessing the Admin Panel
1
Go to the website and add /admin at the end of the URL (e.g. whitestarstenerife.com/admin)
2
Enter your login credentials provided by the owner
3
Owners (Jonathan / Kathi) have full access — Admin role
4
Staff account (WS) has read + limited access — Staff role
2. Navigation Tabs
3. Booking Calendar — Daily Work
1
The calendar shows 14 days at a time. Use the arrows to navigate forward/backward.
2
Click "Today" button to return to the current date.
3
Each row = one physical bike unit (identified by license plate).
4
Colored blocks = bookings. Green = confirmed, Yellow = pending, Blue = completed, Red = cancelled.
5
Click any booking block to open its full details.
6
ADMIN ONLY: Click an empty cell to create a new booking for that bike on that day.
7
The "plate" button on each booking lets you reassign a different bike unit.
8
⚠️ Yellow warning box at top = bookings without an assigned plate. These come from online bookings and must be assigned to a physical bike.
4. Working with a Booking
5. Creating a New Booking (Admin)
6. Assigning a Plate to Online Bookings
1
Online bookings from the website arrive without a specific bike unit assigned.
2
They appear in the orange warning box at the top of the Calendar tab.
3
Click "Assign Plate" on the booking.
4
Choose a unit of the same model (shown in yellow/primary color) — or any other unit.
5
Plates shown in red with ⛔ are already occupied on those dates — do not assign those.
6
Once assigned, the booking moves from the warning box into the calendar grid.
7. Locations & Transfers
8. Managing Units (Physical Bikes)
💡 Daily Workflow Tips
Start the day by checking the Calendar for today's pickups and returns.
Confirm all "Pending" bookings that have been paid or confirmed by phone.
Assign plates to any unassigned online bookings in the orange warning box.
After a rental ends, mark the booking as "Completed" and record the return time.
Use the Invoice button when a customer asks for a receipt.
The calendar updates in real-time — no need to refresh the page.
WHITE STARS MOTO RENT
For questions, contact Jonathan or Kathi.
→ Go to Admin Panel